Policies and Procedures
Kindness Vehicle Policy
Objective:
To serve as a vehicle for kindness, allowing the staff and students of the Grand Island Public Schools to express kindness and appreciation to one another and the greater community.
Policies and Procedures:
1. Funds that are currently held and managed by the Foundation are already part of the Foundation’s administrative fee structure, therefore, the fees in this policy do not apply.
2. Flowers – From time to time, schools and school organizations may need to purchase flowers for events, team members, staff members or funerals. The Foundation will serve as the vehicle for this purchase. Procedure: Forward invoice to Foundation Finance Coordinator for payment. Create purchase order in iVisions payable to Grand Island Public Schools Foundation for total amount of purchase plus $5 fee.
For this service, the Foundation will charge a fee of $5 per occurrence in addition to the amount charged for the flowers.
3. Gift Cards – From time to time, schools and school organizations may need to purchase gift cards to effectively manage a kind gesture. The Foundation may serve as a vehicle for this purchase when the following criteria is met:
a. It is a kindness gesture or philanthropic. There shall be no appearance of self-dealing or impropriety.
b. Gift cards shall be nominal denominations and no more than $100 per card.
c. Schools or school organizations wishing to use the Foundation as a kindness vehicle must give the Foundation 5 business days’ notice to execute the transaction.
d. The Foundation will charge a $10 fee for the purchase of 1-20 gift cards. There will be an additional $10 fee for each increment of up to 20 gift cards thereafter. Example: School Organization A wants to purchase 30 gift cards. The fee for this service would be $20.
Fees cover mileage, staff time, and accounting.
e. Visa Gift Cards – Currently, there is a $5.95 fee to purchase visa gift cards. If the school or organization wants to purchase this type of card, the visa fee must be included in the total amount remitted to the Foundation.
f. How to make the request? Forward gift card information request to Foundation Finance Coordinator including card type (VISA, Walmart, etc.) and denomination. Create purchase order in iVisions payable to Grand Island Public Schools Foundation for total amount of purchase (including visa fee if applicable) plus $10 fee (or more if more than 20 cards need to be purchased).
4. All transactions are subject to examination by internal and external auditors.
